HHS PRF Phase 2 Reporting Deadline Closes March 31, 2022
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The Coronavirus Aid, Relief, and Economic Security (CARES) Act Provider Relief Fund (PRF) support American families, workers, and the heroic healthcare providers in the battle against the COVID-19 outbreak. The PRF, managed by the U.S. Department of Health and Human Services (HHS) in coordination with the Health Resources & Services Administration (HRSA), has distributed billions to qualified hospitals and healthcare providers on the front lines of the coronavirus response. Qualified providers of healthcare, services, and support may receive PRF payments for healthcare-related expenses or lost revenue due to COVID-19.

These distributions do not need to be repaid to the US government. However, providers must comply with the terms and conditions and are responsible for reporting on their use of funds.

HHS Phase 2 Deadlines & Compliance

The reporting period for Phase 2 opened January 1, 2022 and will remain open through March 31, 2022 at 11:59 PM ET. Thus, providers have until the end of this month to meet the deadline.

Providers that received one or more General and/or Targeted Provider Relief Fund (PRF) payments exceeding $10,000 in aggregate between July 1, 2020 and December 31, 2020 must report their use of funds by March 31, 2022 (Reporting Period 2). The deadline to use funds for Payments received Period 2 was December 31, 2021.

Providers that fail to comply with reporting requirements by the deadline will be responsible for paying back the amount received and will be excluded from receiving and/or retaining future PRF payments.

What if I Already Reported for Phase 2?

Providers who have already reported on their use of funds for Reporting Period 2 should start preparing for Reporting Period 3. Providers that received one or more General and/or Targeted Provider Relief Fund (PRF) payments exceeding $10,000 in aggregate between January 1, 2021 and June 30, 2021 have until June 30, 2022 to use their funds and must report their use of funds by September 30, 2022.

Reporting Use of Funds

Providers will need to report their use of PRF payments using their normal method of accounting by submitting the following information:

  • Healthcare-related expenses attributable to coronavirus that another source has not reimbursed and is not obligated to reimburse in two categories – General and Administration expenses and other healthcare-related expenses. Expenses must be reported by quarter.
  • PRF payments not fully expended on healthcare-related expenses attributable to coronavirus can then be applied to patient care lost revenues. Lost revenue is calculated for each quarter during the period of availability on a standalone basis for quarters that demonstrate lost revenue. There is no offset for quarters with no lost revenue.

Providers should ensure that their general ledger and financial reporting are reconciled to the amount of funds reported to HSRA. Providers must maintain documentation that fully support the use of funds and the methodology of lost revenue calculation. Please contact us if you have any questions about allowable expenses or lost revenue.

Information on reporting requirements was published by HRSA and can be found here: https://www.hrsa.gov/sites/default/files/hrsa/provider-relief/provider-post-payment-notice-of-reporting-requirements-june-2021.pdf

HRSA PRF reporting portal: https://prfreporting.hrsa.gov/s/

Reporting Portal user guide: https://prfreporting.hrsa.gov/HRSA_FileRender?name=ReportingUserGuide

Lost revenue guide: https://www.hrsa.gov/sites/default/files/hrsa/provider-relief/prf-lost-revenues-guide-rp2.pdf

Source: https://www.hrsa.gov/provider-relief/reporting-auditing

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